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Privacy Policy for Coolwork.ai

Last Updated: January 23, 2026

Welcome to Coolwork.ai! Your privacy is critically important to us. This Privacy Policy explains how Coolwork ("we," "us," or "our") collects, uses, and protects your information when you use our macOS application and related services (collectively, the "Service").

1. Data Collection and Usage

1.1. Local-First Processing

Coolwork is designed to be Local-First. We do not store your personal files, screen content, or clipboard history on our servers.

  • File Access: The app only accesses files and directories you explicitly authorize via the "File Access" settings.
  • Clipboard: The app only reads your clipboard content when you explicitly invoke a command that requires it.

1.2. AI Processing

To provide AI features (such as summarization, translation, and writing assistance), strictly necessary data (e.g., the text you ask to summarize) is sent to our AI providers (e.g., OpenAI, Google Gemini, or Anthropic).

  • No Training: We have agreements with our providers ensuring your data is NOT used to train their models.
  • Ephemeral Processing: Data sent for processing is not retained by us after the response is generated.

1.3. Usage Data

We may collect anonymous, aggregated usage statistics (e.g., "number of active users," "most used features") to improve the application. This data is not linked to your personal identity.

2. Data Security

We implement industry-standard security measures to protect your data:

  • API Keys: Your personal API keys are stored securely in the macOS Keychain and are never synced to our servers.
  • Encryption: All data transmission between the app and AI providers is encrypted using TLS 1.2+.

3. Third-Party Services

Our Service may interact with third-party AI providers. Please review their privacy policies:

  • OpenAI Privacy Policy
  • Google Privacy Policy
  • Anthropic Privacy Policy

4. Your Rights

You have the right to:

  • Revoke file access permissions at any time within the app settings.
  • Delete your local application data.
  • Contact us for any privacy-related inquiries.

5. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

6. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: support@coolwork.ai